MINUTES OF MEETING

CORAL SPRINGS IMPROVEMENT DISTRICT

 

            A regular meeting of the Board of Supervisors of the Coral Springs Improvement District was held on Monday, May 19, 2014 at 4:00 p.m. at the District Office, 10300 NW 11th Manor, Coral Springs, Florida. 

 

            Present and constituting a quorum were:

           

            Martin Shank                                                  President

            Theodore Mena                                               Vice President

            Duane Holland                                                Secretary

                                                                                                                       

            Also present were:

           

            Kenneth Cassel                                               District Manager

            William Capko                                                District Counsel

            Dan Daly                                                         Director of Operations

            Kay Holmes                                                    District Accountant

            Troy Lyn                                                         District Engineer

            Jan Zilmer                                                       Human Resources

            Ed Stover                                                        Water Department

            Alvan Jones                                                     Water Department

            Joe Stephens                                                   Water Department

            David McIntosh                                              Wastewater Department

            Steve Seigfried                                               Field Superintendent

            Randy Frederick                                             Drainage

            John McKune                                                  District Consultant

            Dave Schulman                                               Globaltech

                                                                                                                                                           

            The following is a summary of the minutes and actions taken during the May 19, 2014 CSID Board of Supervisors Meeting.                                      

                                                                                                                       

FIRST ORDER OF BUSINESS                             Roll Call

            Mr. Cassel called the meeting to order and called the roll.

           

SECOND ORDER OF BUSINESS                        Approval of the Minutes of the April 21, 2014 Meeting

            Mr. Shank stated each Board member received a copy of the minutes of the April 21, 2014 meeting and requested any corrections, additions or deletions.

            There not being any,

 

On MOTION by Mr. Mena seconded by Mr. Shank with all in favor the minutes of the April 21, 2014 meeting were approved.

 

THIRD ORDER OF BUSINESS                            Audience Comments

            There not being any, the next item followed.

 

FOURTH ORDER OF BUSINESS                        Consideration of Modifications to the Coral Square Mall

A.                ROC Lounge

B.                 Shoe Carnival

            Mr. Cassel reported on requests for modifications for the above referenced projects and Mr. Hanks’ review of the projects.  He indicated these are minor projects with de-minimus impact on the District and requested staff be authorized to approve de-minimus projects going forward.  There was no objection from the Board for staff to approve de-minimus projects without Board approval.

 

On MOTION by Mr. Mena seconded by Mr. Shank with all in favor modifications to the Coral Square mall for the ROC Lounge and Shoe Carnival projects were approved.

           

FIFTH ORDER OF BUSINESS                             Consideration of No Objection Letters

A.                Use of Right-of-Way at Canal L-104 Bridge Crossing

B.                 Use of Right-of-Way at Canal L-106 Bridge Crossing

            Mr. Cassel reviewed requests from Cable Wiring Specialists to access two of the District’s right-of-ways to install PVC Conduit and pull FOC.  There are no conflicts with District equipment.          

 

On MOTION by Mr. Mena seconded by Mr. Shank with all in favor letters of no objections for the use of District right-of-ways as referenced above were approved.

           

SIXTH ORDER OF BUSINESS                             Consideration of Work Authorizations

A.                Work Authorization #88 for Design Build Services to the WWTP Influent Screen Replacement in the Amount of $322,201.26

            There being no questions or comments,

 

On MOTION by Mr. Mena seconded by Mr. Shank with all in favor Work Authorization #88 was approved.

           

B.                 Work Authorization #90 for Design Build Services Related to Well #8 Oversight and Coordination in the Amount of $29,408.26

            Mr. Lyn reviewed work authorization #90 for design build services related to Well #8.

On MOTION by Mr. Mena seconded by Mr. Shank with all in favor Work Authorization #90 was approved.

 

C.                Work Authorization #91 for Design Build Services Related to Well #5 Oversight and Coordination in the Amount of $9,550

            Mr. Lyn reviewed work authorization #91 for design build services related to Well #5.

 

On MOTION by Mr. Mena seconded by Mr. Shank with all in favor Work Authorization #91 was approved.

 

            Mr. Lyn provided an update on the other wells being worked on.

 

SEVENTH ORDER OF BUSINESS                      Distribution of the Proposed Budget for Fiscal Year 2015 and Consideration of Resolution 2014-3 Approving the Budget and Setting the Public Hearing

            Ms. Holmes reviewed the proposed general fund budget.  It has been modified to include a decrease of $15 per assessable unit.

·         Mr. Shank asked Mr. Frederick how many additional erosion sites need to be addressed.  Mr. Frederick responded no more than five. 

·         Mr. Shank expressed concern future erosion sites and possible hurricanes will deplete surplus funds.

·         Ms. Holmes explained there is always a sufficient amount of unspent funds because the District designates funds yearly for a category four or five hurricane. 

The record will reflect Mr. Holland joined the meeting.

 

On MOTION by Mr. Holland seconded by Mr. Mena with all in favor Resolution 2014-3, approving the proposed general fund budget for Fiscal Year 2015 and setting the public hearing for July 21, 2014 at the District Offices, was adopted.

 

EIGHTH ORDER OF BUSINESS                         Consideration of Engagement Letter with Keefe McCullough to Perform Fiscal Year 2014 Audit

            There being no questions or comments,

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the engagement letter with Keefe McCullough to perform the financial audit for Fiscal Year 2014 was approved.

 

NINTH ORDER OF BUSINESS                            Staff Reports

A.                Manager – Ken Cassel

            Mr. Cassel reported Globaltech will evaluate the acid skids and provide a report.  Mr. Shank questioned whether discussion is needed over design failure of the acid pumps.  Mr. Cassel responded once the evaluation is complete the determination can be made as to the cause.

 

            B.        Engineer – Troy Lyn

            Mr. Lyn reviewed the Project Status Report, a copy of which is attached hereto and made a part of the public record. 

o   The RICE/NESHAP project is complete.

o   The fuel tank project is in the permitting process.  Work on the concrete slap will begin once permits are obtained.

o   Mr. Olsen met with Eagle Trace to discuss access to the canal bank stabilization sites.  Mr. Cassel is working with Mr. Capko on a Holds Harmless Agreement.

o   Well #6 is in the permitting process.

o   The WTP control system upgrade is in the beginning stages. 

 

C.        Department Reports

·         Operations – Dan Daly

            Mr. Daly reported the following:

o   Comprehensive property liability insurance was looked at by a third party trying to sell insurance.  Mr. Capko looked into it and confirmed the District has appropriate coverage.

o   Mr. Capko also confirmed an improvement district can provide services to a for-profit organization.  The District will be providing meter reading, billing and customer services for Parkland Utilities, Inc.

o   Mr. Daly is renegotiating the contract with Paymentus for lower fees. 

 

·         Water – Ed Stover

            A copy of the report was included in the agenda package and is attached hereto as part of the public record. 

            There was discussion regarding the Water Department’s consensus to continue using the nanoplant and discontinue use of the lime plant as a backup.  There was further discussion regarding the future breakdown of the lime plant.

 

·         Sewer – David McIntosh

            A copy of the report was included in the agenda package and is attached hereto as part of the public record.

 

·         Stormwater – Randy Frederick

             Mr. Frederick reported his department is ready for hurricane season.  He also noted part of the issue with bank erosion is due to fish and iguanas boring holes into the sides of the canals. 

 

·         Field – Stephen Seigfried

            There being no report, the next item followed.

 

·         Human Resources – Jan Zilmer

            Mr. Zilmer reported he is working with Ms. Holmes to update insurance policies.  Mr. Daly stated notices are being posted to fill Mr. McIntosh’s current position as he moves forward with new responsibilities. 

 

·         Motion to Accept Department Reports

           

On MOTION by Mr. Holland seconded by Mr. Mena with all in favor the department reports were approved. 

 

D.        Attorney

            Mr. Capko provided the Board with proposed rules for the West Glen Passive Park to be posted on a sign. 

·         Hours: 8:00 a.m. to dusk.

·         Only passive recreation activities allowed.

·         Boat launching and fishing are prohibited.

·         Owners are required to clean up after their dogs.

·         Alcoholic beverages are prohibited.

 

On MOTION by Mr. Holland seconded by Mr. Mena with all in favor the proposed rules were approved with the addition of no swimming.

 

            Mr. Shank asked if there was a response from the City regarding unauthorized access to District Property and who has access to the keys.  Mr. Cassel indicated there has been no response as to who has copies of the key.  Mr. Shank requested a list of who has access to the District’s property. 

 

TENTH ORDER OF BUSINESS                           Approval of Financial Statements for April 2014

            There being no questions or comments, 

 

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the financial statements were approved.

 

EIGHTH ORDER OF BUSINESS                         Supervisors’ Request

            The following was discussed:

·         Mr. Holland asked for an update on the pool in front of the District Office.  Mr. Daly responded the holes were the lights were located were filled, but it is still losing water and needs to be readdressed.

·         Mr. Holland asked if it is a safety hazard and suggested precautions be taken such as placing safety cones. 

·         Mr. Mena asked about legislative options.  Mr. Capko suggested the Board meet with Mr. Lewis and him to discuss what legislation they want to pursue next season including elections and bidding thresholds. 

·         Mr. Shank reported there are burrowing owls within the District and they are protected animals.  An article will be included in the next newsletter. 

 

NINTH ORDER OF BUSINESS                            Adjournment

            There being no further business,

                             

On MOTION by Mr. Mena seconded by Mr. Holland with all in favor the meeting was adjourned. 

 

 

 

                                                                                                                                   

Kenneth Cassel                                               Martin Shank

Assistant Secretary                                         President