MINUTES OF MEETING
CORAL SPRINGS IMPROVEMENT DISTRICT
A regular meeting of the Board of
Supervisors of the Coral Springs Improvement District was held on Monday, May
19, 2014 at 4:00 p.m. at the District Office, 10300 NW 11th Manor,
Present
and constituting a quorum were:
Martin
Shank President
Theodore
Mena Vice
President
Duane
Holland Secretary
Also
present were:
Kenneth Cassel District
Manager
William Capko District Counsel
Dan
Daly Director
of Operations
Kay
Holmes District
Accountant
Troy
Lyn District
Engineer
Jan
Zilmer Human
Resources
Ed
Stover Water
Department
Alvan
Jones Water
Department
Joe
Stephens Water
Department
David
McIntosh Wastewater
Department
Steve
Seigfried Field
Superintendent
Randy
Frederick Drainage
John
McKune District
Consultant
Dave
Schulman Globaltech
The
following is a summary of the minutes and actions taken during the May 19, 2014
CSID Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Cassel called the meeting to
order and called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes
of the April 21, 2014 Meeting
Mr.
Shank stated each Board member received a copy of the minutes of the April 21,
2014 meeting and requested any corrections, additions or deletions.
There
not being any,
On MOTION by Mr. Mena seconded by
Mr. Shank with all in favor the minutes of the April 21, 2014 meeting were
approved.
THIRD ORDER OF BUSINESS Audience Comments
There
not being any, the next item followed.
FOURTH ORDER OF BUSINESS Consideration of Modifications
to the Coral Square Mall
A.
ROC
Lounge
B.
Shoe
Carnival
Mr. Cassel reported on requests for
modifications for the above referenced projects and Mr. Hanks’ review of the
projects. He indicated these are minor
projects with de-minimus impact on the District and requested staff be
authorized to approve de-minimus projects going forward. There was no objection from the Board for
staff to approve de-minimus projects without Board approval.
On MOTION by Mr. Mena seconded by
Mr. Shank with all in favor modifications to the Coral Square mall for the ROC
Lounge and Shoe Carnival projects were approved.
FIFTH ORDER OF BUSINESS Consideration of No
Objection Letters
A.
Use of
Right-of-Way at Canal L-104 Bridge Crossing
B.
Use of
Right-of-Way at Canal L-106 Bridge Crossing
Mr. Cassel reviewed requests from
Cable Wiring Specialists to access two of the District’s right-of-ways to
install PVC Conduit and pull FOC. There
are no conflicts with District equipment.
On MOTION by Mr. Mena seconded by
Mr. Shank with all in favor letters of no objections for the use of District
right-of-ways as referenced above were approved.
SIXTH
ORDER OF BUSINESS Consideration
of Work Authorizations
A.
Work
Authorization #88 for Design Build Services to the WWTP Influent Screen
Replacement in the Amount of $322,201.26
There
being no questions or comments,
On MOTION by Mr. Mena seconded by
Mr. Shank with all in favor Work Authorization #88 was approved.
B.
Work
Authorization #90 for Design Build Services Related to Well #8 Oversight and
Coordination in the Amount of $29,408.26
Mr. Lyn reviewed work authorization
#90 for design build services related to Well #8.
On MOTION by Mr. Mena seconded by
Mr. Shank with all in favor Work Authorization #90 was approved.
C.
Work
Authorization #91 for Design Build Services Related to Well #5 Oversight and
Coordination in the Amount of $9,550
Mr. Lyn reviewed work authorization
#91 for design build services related to Well #5.
On MOTION by Mr. Mena seconded by
Mr. Shank with all in favor Work Authorization #91 was approved.
Mr.
Lyn provided an update on the other wells being worked on.
SEVENTH ORDER OF BUSINESS Distribution of the
Proposed Budget for Fiscal Year 2015 and Consideration of Resolution 2014-3
Approving the Budget and Setting the Public Hearing
Ms.
Holmes reviewed the proposed general fund budget. It has been modified to include a decrease of
$15 per assessable unit.
·
Mr. Shank asked Mr.
Frederick how many additional erosion sites need to be addressed. Mr. Frederick responded no more than
five.
·
Mr. Shank expressed
concern future erosion sites and possible hurricanes will deplete surplus
funds.
·
Ms. Holmes explained
there is always a sufficient amount of unspent funds because the District designates
funds yearly for a category four or five hurricane.
The record will reflect
Mr. Holland joined the meeting.
On MOTION by Mr. Holland seconded
by Mr. Mena with all in favor Resolution 2014-3, approving the proposed general
fund budget for Fiscal Year 2015 and setting the public hearing for July 21,
2014 at the District Offices, was adopted.
EIGHTH ORDER OF BUSINESS Consideration of
Engagement Letter with Keefe McCullough to Perform Fiscal Year 2014 Audit
There being no questions or comments,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the engagement letter with Keefe McCullough to
perform the financial audit for Fiscal Year 2014 was approved.
NINTH ORDER OF BUSINESS Staff Reports
A.
Manager
– Ken Cassel
Mr. Cassel reported
Globaltech will evaluate the acid skids and provide a report. Mr. Shank questioned whether discussion is
needed over design failure of the acid pumps.
Mr. Cassel responded once the evaluation is complete the determination
can be made as to the cause.
B. Engineer
– Troy Lyn
Mr. Lyn reviewed the
Project Status Report, a copy of which is attached hereto and made a part of
the public record.
o The
RICE/NESHAP project is complete.
o The
fuel tank project is in the permitting process.
Work on the concrete slap will begin once permits are obtained.
o Mr.
Olsen met with Eagle Trace to discuss access to the canal bank stabilization
sites. Mr. Cassel is working with Mr.
Capko on a Holds Harmless Agreement.
o Well
#6 is in the permitting process.
o The
WTP control system upgrade is in the beginning stages.
C. Department Reports
·
Operations
– Dan Daly
Mr. Daly reported the following:
o Comprehensive
property liability insurance was looked at by a third party trying to sell insurance. Mr. Capko looked into it and confirmed the
District has appropriate coverage.
o Mr.
Capko also confirmed an improvement district can provide services to a
for-profit organization. The District
will be providing meter reading, billing and customer services for Parkland
Utilities, Inc.
o
Mr. Daly is renegotiating the contract
with Paymentus for lower fees.
·
Water –
Ed Stover
A copy of the report
was included in the agenda package and is attached hereto as part of the public
record.
There was discussion regarding the
Water Department’s consensus to continue using the nanoplant and discontinue
use of the lime plant as a backup. There
was further discussion regarding the future breakdown of the lime plant.
·
Sewer –
David McIntosh
A copy of the report was included in
the agenda package and is attached hereto as part of the public record.
·
Stormwater
– Randy Frederick
Mr. Frederick reported his department is ready
for hurricane season. He also noted part
of the issue with bank erosion is due to fish and iguanas boring holes into the
sides of the canals.
·
Field –
Stephen Seigfried
There being no report, the next
item followed.
·
Human
Resources – Jan Zilmer
Mr. Zilmer reported he
is working with Ms. Holmes to update insurance policies. Mr. Daly stated notices are being posted to
fill Mr. McIntosh’s current position as he moves forward with new
responsibilities.
·
Motion
to Accept Department Reports
On MOTION by Mr. Holland seconded
by Mr. Mena with all in favor the department reports were approved.
D. Attorney
Mr. Capko provided the
Board with proposed rules for the West Glen Passive Park to be posted on a
sign.
·
Hours: 8:00 a.m. to
dusk.
·
Only passive recreation
activities allowed.
·
Boat launching and
fishing are prohibited.
·
Owners are required to
clean up after their dogs.
·
Alcoholic beverages are
prohibited.
On MOTION by Mr. Holland seconded
by Mr. Mena with all in favor the proposed rules were approved with the
addition of no swimming.
Mr. Shank asked if
there was a response from the City regarding unauthorized access to District
Property and who has access to the keys.
Mr. Cassel indicated there has been no response as to who has copies of
the key. Mr. Shank requested a list of
who has access to the District’s property.
TENTH ORDER OF BUSINESS Approval of Financial
Statements for April 2014
There
being no questions or comments,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the financial statements were approved.
EIGHTH ORDER OF BUSINESS Supervisors’ Request
The following was discussed:
·
Mr. Holland asked for
an update on the pool in front of the District Office. Mr. Daly responded the holes were the lights
were located were filled, but it is still losing water and needs to be
readdressed.
·
Mr. Holland asked if it
is a safety hazard and suggested precautions be taken such as placing safety
cones.
·
Mr. Mena asked about
legislative options. Mr. Capko suggested
the Board meet with Mr. Lewis and him to discuss what legislation they want to
pursue next season including elections and bidding thresholds.
·
Mr. Shank reported
there are burrowing owls within the District and they are protected
animals. An article will be included in
the next newsletter.
NINTH
ORDER OF BUSINESS Adjournment
There
being no further business,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the meeting was adjourned.
Kenneth
Assistant
Secretary President